With outdoor celebrations more popular than ever, lots of balloon businesses are currently getting requests for outdoor balloon decor installs. In this blog post, we are going to look at the challenges of creating balloon decorations outdoors in warm or hot weather and share some top tips for making life easier.
There is no doubt that outdoor balloon installs are not for the faint-hearted… there are so many additional elements you have to account for and so many things that can go wrong compared to setting up indoors. You shouldn’t be afraid of doing outdoor balloon decoration, though, because with a good understanding of the challenges and the best way to work within them you can build a profitable business from doing outdoor balloon décor! As with all balloon décor preparation is key and that’s what we are going to look at now!
Stunning elegant outdoor Bell Tent design by Poppy Greenhalgh of the Glitzy Balloon Company
Common issues with outdoor balloon décor.
So what are the common issues that you will encounter when creating balloon displays outdoors? Well, unsurprisingly it mainly comes down to the weather…
Eye-catching commercial garland install by the Mum & Daughter team at Bloom and Balloon
Tip 1 – Prepare Your Customers
The first tip when it comes to undertaking outdoor balloon décor is to prepare your customer’s expectations… Customers really have no understanding of balloons and the factors which can affect them. They definitely don’t understand the logistics of hosting balloons outdoors! They will ask for all sorts of designs, colours, and requests – many of which may not be at all suitable for outdoor decor!
To avert disaster and guarantee happy customers without the stress, you definitely must take the lead: prepare their expectations in terms of how long the balloons are likely to last; oxidisation; colours, and what can actually be achieved outdoors with air or helium. Remember, when it comes to balloons you are the expert! It is your job to advise them on the best route to getting as close a design as they would like but equally, that can perform well in the elements. There is also a need to discuss, upfront, a contingency plan should the weather decide to be totally against them on the day and the event needs to be moved indoors.
The golden rule for me for any outdoor balloon work is definitely to under-promise, never guarantee anything, and always have a plan B as that way you never have disappointed customers!
Tip 2 – Choose Your Balloon Décor Supplies Carefully
With so many of the elements causing issues with outdoor balloon designs it’s probably not surprising that my top tip is to choose your supplies carefully.
Captivating romantic pastel hoop design by Amber-Rose Adkins of ARA Creations
Tip 3 – Make Your Design Outdoor Friendly
Planning your balloon design to work with the elements is going to save you so many headaches on the day!
Impressive statement entrance arch by Mallory Robbins of Blown Out of Proportion
Tip 4 – Tricks for Setting Up Outdoor Balloon Décor
The actual setup outside on the day is often the hardest part, especially if it is a super hot or windy day but I have some tricks to get the best outcome from the install…
Beautiful and decadent gold chrome & floral design by Sueli Saponara of Balloonwallsuk
Tip 5 – Insurance/Contracts & Pricing
If you are going to be undertaking outdoor balloon work in your balloon business I strongly suggest you make sure you have good public liability insurance – you should have this in your business anyway but it is essential with outdoor balloon decor as there is more risk and more can go wrong. You should also ensure your terms and conditions cover all of the eventualities associated with outdoor decor including your and the client’s responsibilities. I encourage you to consider what you are prepared and not prepared to do in all eventualities and write them into your terms and conditions. Be sure to give your clients these early in the discussions regarding their event to prevent disappointment and stress further down the road.
Finally, I do recommend you consider carefully your pricing. You generally require more supplies, larger more expensive balloons and it takes considerably longer to set up outdoor balloon decor. Your pricing needs to reflect this in order to ensure you are earning a profit.
Exquisite table-top cake hoop design by Sophie & Phoebe of The Gold Events
Tip 6 – Don’t be afraid
I am aware that we have covered an awful lot in this blog and it can appear a little overwhelming but I want to encourage you not to be afraid. With any job there will be challenges you need to overcome and the best way to do this is to be fully informed and prepared as much as you can be. Outdoor jobs are challenging but experienced balloon companies can build a good reputation as a result of them. You definitely get more confident with experience and challenges along the way allow you to find solutions to common problems.
I would love to hear your thoughts on this and your experiences good and bad of doing outdoor balloon decor – please feel free to share them in the comments!
🎈 Until next time.. stay amazing! 🎈
Thank you for our featured balloon artists today – they truly demonstrate that whilst outdoor balloons are not without their challenges, with their level of expertise you can create amazing backdrops to people’s events. We value their kindness for sharing such amazing inspiration with us! If you would like to see more of the amazing work of today’s featured artists you can check them out on their links below.
Poppy Greenhalgh ~ https://www.instagram.com/theglitzyballooncompany/
Bloom and Balloon ~ https://www.instagram.com/bloom_and_balloon/
Amber Rose ~ https://www.instagram.com/ara_occasions/
Mallory Robbins ~ https://www.instagram.com/blown.outof.proportion/
Sueli Saponara ~ https://www.instagram.com/balloonwallsuk/
Sophie & Phoebe ~ https://www.instagram.com/_thegoldevents/